Protection of personal data
in the MU library system

Version 2.0, 21. 9. 2021

Personal Data Controller

The Personal Data Controller of personal data of library users is Masaryk University, Žerotínovo nám. 617/9, 601 77 Brno, IČO: 00216224, DIČ: CZ00216224, data box ID: 9tmj9e4 (hereinafter also MU).

Data Protection Officer

Contact to Data Protection Officer at MU is at

You can contact the Data Protection Officer if you have any questions or concerns about processing and protecting your personal data.

Scope of processed data

MU libraries process the personal data of users to the following extent:

  • Contact details (postal addresses, e-mail addresses, or telephone numbers etc.),
  • user identifiers (UCO, barcode, and university chip card, chip number etc.),
  • user relationship to MU (student, employee, external student etc.),
  • history and current status of the user's obligations to MU libraries (hold requests, loans, reservations, fees etc.).

Purpose of data processing

MU libraries process personal data to provide library, information, and other services to users, informing users about services and protecting property and library collection.

The legal reason for data processing

MU libraries process personal data based on a service contract concluded with the user by accepting his application to MU libraries and in accordance with the General Regulation on Personal Data Protection (EU) 2016/679, known as GDPR.

Personal data storage period

The library stores personal data for up to 24 months from the expiry of the reader's registration and the settlement of all his obligations to MU. Then the personal data are deleted (name, contact details of the user, etc.) or anonymized (history of borrowings of library units for statistical purpose etc.).

The user can request the deletion of his personal data if he has no debt to the library and does not wish to continue using its services.

Security of personal data

Documents are being kept in such a way as to prevent access by unauthorized persons. Access to these documents is restricted to employees who work with them in the course of their work.

Masaryk university libraries store personal data in electronic form in an automated library system. Access to this data is protected by a system of access accounts, passwords, and rights set to the extent necessary for the performance of the tasks of individual employees.

Rights of users as subjects of personal data

The user has the right to access, correct, or delete personal data or restrictions on processing and the right to object to the processing.

After logging in to his/her personal account in the MU library system, the user has access to his data.

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